Front Office Manager: never give up to Make Cost Cutting Invisible to the Customer

In the heydays of the greatest financial depression, the Western world ever encountered, I wrote in some posts about customer service and cost cutting. This post reflects on it on a very personal basis. But as Jeffrey Pfeffer is the author a good item to reflect and act on. And as some folks once stated: never, never, never, never, never give up!

Artist: Alex Matusciac
Artist: Alex Matusciac

By Jeffrey Pfeffer  June 1st, 2009 @ 2:53 pm

In late May, when my wife and I returned for the fourth year in a row to stay at the Princesa Sofia Hotel in Barcelona, the signs of the recession were everywhere: no bellman at the front door for the bags, no Herald Tribune delivered to the room, more difficulty raising a hotel operator on the phone, and diminished food and drink options on the Club Floor. Of course the room and the hotel’s location were the same. Our reaction to the experience got me thinking about the importance of the small things in life.

About two decades ago, Jan Carlzon, then CEO of Scandinavian Airlines System, wrote Moments of Truth, a book about building a customer-service focused culture and the great business results that followed. His fundamental insight was that customers had many small initial interactions with a company, and if those went well, the customer developed a good first impression, which then carried over. By contrast, if these first contacts went poorly (e.g., no one to collect the bags or answer the phone), a bad impression was made and would persist. The lesson from Carlzon’s wisdom, and our own experience at the Princesa Sofia: If you are going to cut expenses in a recession, do so in the ways that are the least visible and help ensure that the fundamental customer experience is unchanged to the greatest extent possible.

I checked in with travel agent Helen Land of Casto Travel to see if she concurred with this idea and ask what she had seen companies doing to cope with diminished demand. She agreed that the best hotels, restaurants, and airlines were doing things to maintain the highest levels of visible service, even as they cut costs in other places. So, some restaurants cut hours or closed on some nights but did not shut down completely. Some hotels had cut back the housekeeping staff and reduced personnel in other, less obvious places like management and the back office. “[You want to] keep the tonier parts of the property going strong,” Land said, “with great staff and maybe even ‘specials’ or ‘happy hours’ to further provide the guest with what feels like great service and great value.”  She noted that Virgin Atlantic Airways had not laid off as many staff (proportionately) as competitors in order to retain their top service levels and maintain the airline’s reputation — so it could come out of the crisis with its customer brand image intact.

The lesson: Not all cuts are the same. Management, which is invisible to the customer, seldom cuts itself, because no one thinks they’re redundant. Meanwhile, small but visible expenditures such as newspapers, food, and customer-facing staff get reduced. The companies that will do the best are those that recognize their own particular “moments of truth” — the small but crucial experiences that matter most to their clientele — and figure out ways to reduce costs that don’t adversely affect these small but psychologically important customer interactions.

Jeffrey Pfeffer is a professor of organizational behavior at Stanford’s Graduate School of Business and is the author or co-author of 12 books including “What Were They Thinking? Unconventional Wisdom About Management.”

Artist: Alex Matusciac
Artist: Alex Matusciac
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One thought on “Front Office Manager: never give up to Make Cost Cutting Invisible to the Customer

  1. There are many ways a business can save money, cutting customer service and sales is a bad idea if you are in a pinch. I found an outstanding service that allowed me to cut my costs dramatically. If you’re in the Sherman oaks area of California check out this service.

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